Spring Auction 2025 Volunteers

Calling all Parkside Montessori PTA Volunteers!

The planning for our exciting Spring Auction in 2025 is in full swing, and we need your help to make it a huge success!

We're looking for enthusiastic volunteers to assist with various tasks, including:

  • Pre Event preparations: Preparing items and decor before event
  • Auction Items: Help us secure exciting donations from businesses or individuals.
  • Wine pull: Donate bottles of wine for our fun wine pull.
  • Decorations: Spruce up the venue and create a festive atmosphere.
  • Registration Table: Checking in guests 
  • Clean up and breakdown: Helping clean up after the event

Volunteering is Rewarding!

Donating your time and talents not only benefits the PTA but also counts towards the mandatory 30 hours of volunteer hours. Whatever help you can provide is greatly appreciated. 

Ready to Join the Fun?

If you have any questions or are interested in volunteering for any of these opportunities, please don't hesitate to contact Monica at historian@parksidepta.com.

Let's work together to make this year's Spring Auction a memorable event!

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You should have access to this email account and be able to receive emails related to this volunteering opportunity.


It's funny, but robots don't seem to be able to do simple math.
Auction Preparation

Help with pre-event preparations. Many can be completed at home on your time or with a group. 

Fundraising volunteering
Help on the fundraising side of the event. Many of these items can be done at home in your own time. Sending emails or uploading information. Any help is appreciated. Please contact Alex Fisher with any questions
Donation Gathering
0 signed up.
Wine Gathering
0 signed up.
Silent Auction Display
0 signed up.
FAN: Display, Video (TBD)
0 signed up.
CMI: Display
0 signed up.
Live Auction: Display, Slide Deck
0 signed up.
Paybee: Auction Item Upload, Write Blurbs, CMI Input, FAN Input
0 signed up.
Sponsorship Banners
0 signed up.
Pre Event Volunteer opportunities
Paddles - Gluing, Organizing
1 signed up.
Signed Up: Reina Tahai (1)
Place Cards: Food Option, Folding, Organizing
1 signed up.
Signed Up: Cindy Lee (1)
Programs: Fold
2 signed up.
Signed Up: Cindy Lee (1), KATHERINE SHEEHAN (1)
Candles: Clean out, Fill, Wicks up
1 signed up.
Signed Up: Marlene Barahona (1)
Bathroom Kits: Inventory, Replenish
1 signed up.
Signed Up: Marlene Barahona (1)
Florals: Build Centerpieces, Bar, Bathroom, High Boys, Coffee Table, Auction Display, Last Hero Winner
0 signed up.
Horses: Gather figurines, Spray paint gold
1 signed up.
Signed Up: Adrienn Janosi (1)
Day Of Event Volunteers

Volunteers for Day of Event. Monica Aceituno will be the DAY OF VOLUNTEER COORDINATOR so please report to her on this day. 

Event is on Saturday, March 15, 2025 at 6 pm - 11pm 

**SETUP ARRIVAL TIME IS 2PM**

Tasks and Duties:

  • Tablescape, 2 Designs: Organize & Set up Florals, Overlays, Chargers, Candles, Horses
  • Bar Decor
  • Tables/Chairs: Set up in Room
  • Table Linens: Tablecloths, Runners, Napkins
  • Place Settings: Set Tables (Hand off to Catering Wait Staff once example tables set)
  • Pre-Dinner Video Loop: Horse racing
  • AV Set-up
  • Transportation: Decor & Auction Items to/from Event
Day Of Volunteer
Please Report to Monica Aceituno at the beginning of your shift Time: 2pm Date: 3/15/2025 Location: Burlingame Community Center
Event Set-up
4 out of 15 filled.
Signed Up: Marlene Barahona, Robert Barahona, Rachel Robbins, KATHERINE SHEEHAN
Registration Table
0 out of 4 filled.
Winnings Check-out
0 out of 4 filled.
Event Breakdown & Clean-up
0 out of 20 filled.
POST: event

Post Event duties

Post Event Volunteer
Auction Winnings/Wine Pull Disbursement
0 out of 4 filled.
Decor Organization/Inventory/Storage
0 signed up.
Survey Attendees
0 signed up.
SPRING AUCTION EVENT CHAIRS
 
Event Chair
Responsible for all preparations, coordination and sourcing for the Spring Auction.
FUNDRAISING LEAD
1 out of 1 filled.
Signed Up: Alex Fisher (1)
full
EVENT LEADS
2 out of 2 filled.
Signed Up: Margaret (Meg) McGraw (1), Bernadette Spoonemore (1)
full
Shadow Lead(s)
Shadow Alex Fisher, Bernadette Spoonemore & Meg McGraw to take lead in planning for 2026
EVENT LEAD(S) IN TRAINING
0 signed up.
FUNDRAISING LEAD(S) IN TRAINING:
0 signed up.
TEAM LEADERS
FUNDRAISING:
IN KIND AUCTION DONATIONS:
1 out of 1 filled.
Signed Up: Kristen Follis (1)
full
SPONSORSHIPS:
1 out of 1 filled.
Signed Up: Alex Fisher (1)
full
FUND A NEED:
1 out of 1 filled.
Signed Up: Alex Fisher (1)
full
COUNT ME IN:
1 out of 1 filled.
Signed Up: Roxanne Leung (1)
full
REGISTRATION:
1 out of 1 filled.
Signed Up: Monica Aceituno (1)
full
PAYBEE:
1 out of 1 filled.
Signed Up: Alex Fisher (1)
full
EVENT:
DESIGN:
1 out of 1 filled.
Signed Up: Ria Faust (1)
full
PRINTABLES:
2 out of 2 filled.
Signed Up: Ria Faust (1), Alex Fisher (1)
full
FLORAL:
1 out of 5 filled.
Signed Up: Amy Hansell (1)
PHOTO BOOTH:
1 out of 1 filled.
Signed Up: Caity Howarth (1)
full
DJ:
1 out of 1 filled.
Signed Up: Michelle Carothers (1)
full
WINE PULL:
1 out of 1 filled.
Signed Up: Nicole Weigel (1)
full
DESIGN/DECOR:
2 out of 2 filled.
Signed Up: Margaret (Meg) McGraw (1), Bernadette Spoonemore (1)
full
TECH:
0 out of 1 filled.
PHOTOGRAPHERS:
2 out of 2 filled.
Signed Up: Dmitry Lapidus (1), Nicole Lapidus (1)
full
FOOD/BEVERAGE:
2 out of 2 filled.
Signed Up: Margaret (Meg) McGraw (1), Bernadette Spoonemore (1)
full
DAY OF VOLUNTEER COORDINATOR:
1 out of 1 filled.
Signed Up: Monica Aceituno (1)
full
LOAD IN/OUT:
0 signed up.
POST EVENT ORGANIZER:
0 signed up.