These are the formally adopted Parkside PTA Bylaws - Updated 2022.

 

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BYLAWS SUBMITTAL FORM FOR UNITS AND COUNCILS  

 

1. PTA INFORMATION:  

Unit: Parkside Montessori PTA 

Council: San Mateo-Foster City 

District PTA: Seventeenth

Organization Date: 10/14/1954 

California State PTA ID#:  2216

National PTA ID#:  00008478 

Employer Identification #:  94-6184899 

Franchise Tax Board #:  8020198

Registry of Charitable Trust #: CT0181411 

Incorporation #:  N/A

Grade Levels:  Transitional Kindergarten - Eighth Grades 

Fiscal Year:  July 1 - June 30

 

2. THE ENCLOSED BYLAWS AND STANDING RULES (Check all that apply):

- Proposed amendments

- Additional Standing Rules

 

Name: Colette Rudd  District Position: Parliamentarian    127 13th Ave  San Mateo 94402  colette.rudd@gmail.com (650) 787-8982   Date Submitted to District PTA: Sept. 1, 2022 Date Submitted to State PTA: October 26, 2022

 

 

3. LIST OF AMENDMENTS – For each proposed amendment to the bylaws:   List the current wording and the proposed change  

Bylaws updated with:  No changes  Changes as follows:  

Page #	Article #	Section #	Proposed Amendments (Attach additional pages if necessary)
4	V	2	Increase number of VPs from 2 to 4
4	V	2	Add Financial Secretary
7	VI	4	Check signers: delete VP Revenue and Strategy; add Financia
8	VII	5.b	Increase quorum for Association meeting from 13 to 15
10	VIII	6.b	Increase quorum for Executive Board meeting from 6 to 7

4. BYLAWS SUBMITTED BY:

Unit Officer/Chairperson:	Council Officer/Chairperson:
Name: Shannon Adams-Ferris	Mirissa McMurray
PTA Position: Executive Vice President	President
Street Address:
City: San Mateo
Zip Code: 94403
Phone: (415) 516-8446	(650) 520-5476
Email: executivevp@parksidepta.com	mirissa@yahoo.com

 

BYLAWS 

FOR LOCAL PTA/PTSA UNITS 

National PTA ID: 00008478 California State PTA ID Number: 2216 2022  Name of Association: Parkside Montessori PTA  Council PTA: San Mateo-Foster City PTA Council  District PTA Seventeenth District PTA  Address of School: 1685 Eisenhower Street, San Mateo, 94403  Grades In School: Transitional Kindergarten-Eighth Grades  Organization Date of This Association October 14, 1954

 

REVISED JANUARY 2022

 

BYLAWS for PARENT-TEACHER ASSOCIATIONS 

and PARENT-TEACHER-STUDENT ASSOCIATIONS 

 

These bylaws outline the essential structure and specific regulations to govern parent-teacher asso ciations and/or parent-teacher-student associations in the State of California. Subject to approval of the California State PTA as described herein, the bylaws may be modified to meet the needs of the Association. 

MISSION STATEMENT OF THE CALIFORNIA STATE PTA  The mission of the California State PTA is to positively impact the lives of all children and families. – California State PTA Board of Managers, August 2013

BYLAWS FOR LOCAL PTA/PTSA UNITS – TABLE OF CONTENTS Page 

Article I Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 

***Article II Purposes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 

***Article III Basic Policies and Principles . . . . . . . . . . . . . . 2 

Article IV Membership and Dues . . . . . . . . . . . . . . . . . . . . 3-4 

Article V Officers and Their Election . . . . . . . . . . . . . . . . 4-6 

Article VI Duties of Officers and Chairs . . . . . . . . . . . . . . 6-7 

Article VII Association Meetings . . . . . . . . . . . . . . . . . . . . . 7-8 

Article VIII Executive Board . . . . . . . . . . . . . . . . . . . . . . . . . 9-10 

Article IX Council Membership . . . . . . . . . . . . . . . . . . . . . 10-11 

Article X Charter Procedure . . . . . . . . . . . . . . . . . . . . . . . . 11-12 

Article XI Relationship With National PTA 

And California State PTA . . . . . . . . . . . . . . . . . 12 

***Article XII Articles of Organization. . . . . . . . . . . . . . . . . . . 12-13 

Article XIII Identification Numbers and Fiscal Year . . . . . 14 

***Article XIV Parliamentary Authority . . . . . . . . . . . . . . . . . . 14 

Article XV Amendments . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-15 

Signature Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 

Standing Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-17 

 

 

BYLAWS 

ARTICLE I – NAME 

The name of this association is Parkside Montessori PTA , a Parent-Teacher Association, hereinafter referred to as the “Association”, located in the city of San Mateo, a local association of the San Mateo-Foster City Council, Seventeenth District of the California Congress of Parents, Teachers, and Students, Inc. (California State PTA), a branch of the National Congress of Parents and Teachers (National PTA). 

 

***ARTICLE II – PURPOSES 

SECTION 1. 

The purposes of this Association, in common with the purposes of the National PTA and the California State PTA, are: 

1. To promote the welfare of children and youth in home, school, places of worship, and throughout the community; 
2. To raise the standards of home life; 
3. To advocate for laws that further the education, physical and mental health, welfare, and safety of children and youth; 
4. To promote the collaboration and engagement of families and educators in the education of children and youth; 
5. To engage the public in united efforts to secure the physical, mental, emotional, spiritual, and social well-being of all children and youth; and 
6. To advocate for fiscal responsibility regarding public tax dollars in public education funding. 

SECTION 2. 

The purposes of this Association are promoted in cooperation with the National PTA and the California State PTA through advocacy and education in collaboration with parents, families, teachers, educators, students, and the public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article III. 

 

SECTION 3. 

This Association is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, as amended, or the corresponding Section of any future Federal tax code (hereinafter “Internal Revenue Code”). 

 

 

***ARTICLE III – BASIC POLICIES AND PRINCIPLES 

The following are basic policies and principles of the National PTA, the California State PTA, and this Association: a. The organization shall be noncommercial, nonsectarian, and nonpartisan. 

1. The organization shall work to engage and empower children, families and educators within schools and communities to provide quality education for all children and youth and shall seek to participate in the decision-making process by influencing school policy and advocating for the children’s issues, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities. 
2. The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools, and the community at large. 
3. Commitment to inclusiveness and equity, knowledge of PTA, and professional expertise shall be guiding principles for service in this organization. 
4. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. 
5. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code. 
6. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code, and registered and in good standing with the Internal Revenue Service (IRS), Franchise Tax Board (FTB) and California Attorney General’s Registry of Charitable Trusts (AG/RCT) and whose purposes are in accordance with those of the National PTA. 
7. The organization or members in their official capacities shall not - directly or indirectly - participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise. 
8. The organization or members in their official capacities shall not endorse a commercial entity or engage in activities not related to promoting the purposes of the organization. 
9. The organization shall not enter into membership with other organizations except such international, national, or state organizations as may be approved by the California State PTA. The California State PTA or any of its divisions may cooperate with other organizations and agencies concerned with child welfare, but a PTA/PTSA representative shall make no commitments that bind the group he or she represents. 

 

ARTICLE IV – MEMBERSHIP AND DUES 

 

SECTION 1. 

Every individual who is a member of this Association is, by virtue of that fact, a member of the National PTA and of the California State PTA by which this local Association is chartered, and is entitled to all benefits of such membership. 

 

SECTION 2. 

Membership in this Association shall be made available by such local Association, without regard to race, color, creed or national origin, under such rules and regulations not in conflict with the provisions, the bylaws of the National PTA or the bylaws of the California State PTA, as may be prescribed in the bylaws of this local Association, to any individual who subscribes to the purposes and basic principles and policies of the National PTA. 

 

SECTION 3. 

The Association shall conduct an annual enrollment of members but may admit persons to membership at any time. 

 

SECTION 4. 

10. Each member of this Association shall pay annual dues of ten dollar(s) and cents ($ 10.00 ) per member (also means per capita) to the Association. 
11. The annual dues shall be allocated as follows: 

***1. Two dollars and twenty-five cents ($2.25) of each member’s annual dues is payable to the National PTA. ***2. Two dollars ($2.00) of each member’s annual dues is payable to the California State PTA. 

3. fifty cents ($ 0.50 ) of each member’s annual dues is payable to Seventeenth District. 
4. ($ 0.00 ) of each member’s annual dues is payable to San Mateo-Foster City Council. 
5. Each association shall remit to the council per capita dues of four dollar(s) and seventy-five cents ($ 4.75 ) annually. 
6. The remainder of each member’s annual dues shall constitute the local portion and shall remain in this Association. 

SECTION 5. 

The National PTA and California State PTA portions of the dues paid by each member to this Association shall be set aside by this Association and remitted to the National PTA and the California State PTA in accordance with council, district, and state bylaws. 

 

SECTION 6. 

To qualify for state membership awards, a remittance of council, district, California State PTA, and National PTA portions of the dues paid by each member to this Association shall be remitted by the council deadline of October 1. 

 

SECTION 7. 

To remain in good standing, a remittance of council, district, California State PTA, and National PTA portions of the dues paid by each member to this Association shall be remitted by the council deadline of November 1.

 

SECTION 8. 

If this Association fails to remit that portion of its per capita dues by the district-designated due date, it forfeits representation at council and district meetings until the amount has been paid. 

 

 

ARTICLE V – OFFICERS AND THEIR ELECTION 

 

SECTION 1. 

Each officer or board member of this Association shall be a member of this Association. 

 

SECTION 2. 

The officers of this Association shall be a president, executive vice president, four ( 4 ) vice president(s), secretary, treasurer, financial secretary, historian, and parliamentarian. These officers shall be elected annually with the exception of the corresponding secretary and the parliamentarian, who shall be appointed by the president subject to the ratification of the executive board. 

 

SECTION 3. 

The requirements and procedures for the election and conduct of the nominating committee, which are found in the California State PTA Toolkit, must be followed by this Association. No member shall serve on the nominating committee for two (2) consecutive years. (See: California State PTA Toolkit.) 

 

SECTION 4. 

***a. Nominations for office shall be made by a nominating committee which shall be elected by this Association. 

1. The nominating committee shall be elected at least two months prior to the annual election meeting. The committee shall serve until the annual election meeting. 
2. The nominating committee shall be composed of five ( 5 ) member(s), with one ( 1 ) alternate(s). 
3. Members of the nominating committee shall be members of this Association. The principal of the school, or a faculty representative appointed by the principal, if not an elected member of the committee, shall serve in an advisory capacity. The president shall not serve ex officio or be elected to the nominating committee. The committee shall elect its own chair. 
4. The report of the nominating committee shall be submitted to the membership at least twenty-eight (28) days prior to the annual election meeting. At the annual election meeting, additional nominations must be called for from the floor. 

 

SECTION 5. 

1. The privilege of holding office shall be limited to members of this Association whose dues are paid and who have been members of the Association for at least thirty (30) days previous to nomination. 
2. Individuals who are current members in any PTA or PTSA school in good standing must pay dues to this Association upon nomination to office in order to qualify as members at the time of election. 

 

SECTION 6. 

***a. Only those persons who are eligible and who have signified their consent to serve if elected shall be nominated for or elected to office. 

***b. Nominees for the offices of president, treasurer, financial secretary, auditor, or any elected officer authorized to sign checks shall not be related by blood or marriage or reside in the same household. 

 

SECTION 7. 

Election shall be held by ballot at the annual election meeting in March [month]. If there is but one nominee for any office, the ballot for that office may be dispensed with and the election held by voice vote. 

 

SECTION 8. 

1. Officers shall serve for a term of one (1) year. 
2. No officer shall be eligible to the same office for more than two (2) consecutive terms or hold more than one (1) elected or appointed office. 
3. Officers shall assume their duties on July 1. 
4. No officer shall serve past the start of the next term unless elected to serve in that term. A person who has served in an office for more than six (6) months of a full term shall be deemed to have served a full term in such office. 

SECTION 9. 

The president-elect shall be entitled to be a delegate to the annual California State PTA Convention. An alternate and all other delegates to which the association is entitled shall be elected at an Association meeting prior to convention. (See California State PTA Bylaws, Article XV - Annual Convention, Section 5) 

 

SECTION 10. 

The president-elect may call meetings of the officers-elect and the principal of the school, or a representative appointed by the principal, as necessary to ratify the appointments of appointed officers and chairs of committees, to fill vacancies on the board-elect and to make plans for the coming year’s work. 

 

SECTION 11. 

If an office remains unfilled after election, it shall be considered a vacant office to be filled by the board-elect. 

 

SECTION 12. 

A vacancy occurring in any office shall be filled for the unexpired term by a person elected by the executive board. Election to fill a vacancy shall require a majority vote of the entire executive board, with at least ten (10) days prior notice. If notice is not given, the election to fill the vacancy shall require a two-thirds (2/3) vote. The first vice president shall notify the executive board when a vacancy occurs in the office of president. 

 

SECTION 13. 

For the purposes of these bylaws, all notices shall be in writing and shall be given personally, by mail, or by other means of written communication. If notice is provided by mail (including the U.S. Postal Service, express courier services and the like), such notice shall be addressed to the recipient at his or her address as it appears on the records of the Association, with postage prepaid, and shall be deemed to be delivered when deposited in the mail. If notice is provided by electronic mail, it shall be addressed to the recipient (who has provided unrevoked consent to use this means of transmission for communications) at the electronic mail address as it appears on the records of the association and shall be deemed to be delivered upon receipt by the sender of the delivery notification. 

 

 

ARTICLE VI – DUTIES OF OFFICERS AND CHAIRS 

 

SECTION 1. 

The officers and chairs of committees of this Association must follow and abide by the responsibilities, duties and procedures for officers and chairs as prescribed in the California State PTA Toolkit. 

 

SECTION 2. 

(Consult with the council, if in council, and district PTA prior to beginning this process.) 

When an officer/chair fails to attend three (3) consecutive meetings without adequate excuse or when an officer/chair is not fulfilling the responsibilities of the office as prescribed in the bylaws or Standing Rules, or engages in conduct which the unit executive board determines to be injurious to the organization or its purposes, the unit executive board may by a two-thirds (2/3) affirmative vote, of the entire executive board, take such action as it determines appropriate, which may include asking for the resignation of the officer/chair. 

 

The officer/chair, however, cannot be removed from office, unless the unit first conducts a hearing as authorized by the council / district [choose one] PTA. If removing the officer/chair from office is a consideration, the unit executive board must make a formal request through channels to the council / district [choose one] PTA to determine whether a hearing should be conducted to remove the officer/chair from office before proceeding with any action. If the council / district [choose one] PTA hearing panel determines, by a two-thirds (2/3) affirmative vote of the entire council / district [choose one] PTA hearing panel, that it is in the best interest of the unit to conduct a hearing, the unit executive board shall follow the Notice and Hearing Procedures set forth below. 

Notice and Hearing Procedures: Following the two-thirds (2/3) affirmative vote by the council / district [choose one] PTA hearing panel recommending that the unit executive board conduct a hearing: 1. The unit PTA executive board must give the officer/chair fifteen (15) days prior written notice of the hearing to remove the officer/chair from office; 

2. The written notice shall set forth the reasons for the proposed removal, and shall be mailed by certified mail, return receipt requested, to the last address of the officer/chair shown on the association’s records. The fifteen (15) day notice period shall commence when the written notice is deposited in the mail; 
3. The hearing shall be held before a panel composed of at least a majority of the unit’s executive board, as so designated by the unit’s executive board. At the unit hearing, the officer/chair, or the officer/chair’s representative, must be given an opportunity to address the unit hearing panel, either orally or in writing and the officer/chair must be permitted to offer written evidence, written witness statements and testimony by a reasonable number of witnesses. The unit hearing panel may make a recording of the hearing; 
4. At the close of the hearing, the unit hearing panel shall make a recommendation to the unit executive board as to whether or not the officer/chair should be removed from office. If the unit hearing panel recommends removal from office, the unit executive board shall convene not less than five (5) days following the hearing to vote on whether the officer/chair will be removed from office; 
5. A two-thirds (2/3) vote of the entire unit executive board shall be sufficient to remove the officer/chair from office; 
6. The removal vote shall be recorded in the unit executive board minutes and shall specify the number of members voting in favor of and against such removal. The unit executive board shall mail notice of the removal to the officer/chair by certified mail, return receipt requrested, to the last address of the officer/chair shown on the association’s records. The removal shall be effective immediately upon deposit of the written notice in the mail. A removed officer/chair may file a grievance with the State PTA according to its grievance procedures, but such submittal shall not stay the removal; and 

7. The council, if in council, and the district PTA shall be notified in writing of the action taken by the unit executive board. 

SECTION 3. 

All officers/chair shall perform the duties prescribed in the current edition of Robert’S Rules of Order Newly Revised in addition to those outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office or in case of resignation or termination, each officer/chair shall turn over to the president or secretary, without delay, all records, books, and other material pertaining to the office and shall return to the treasurer, president, or secretary, without delay, all funds belonging to the Association. 

 

SECTION 4. 

All disbursements of the association must be signed by two (2) authorized signers. Authorized signers are: president, treasurer, and Executive Vice President, Financial Secretary [one or two elected officers other than the secretary or auditor]. The authorized signers and any members counting cash/checks shall not be related by blood or marriage nor reside in the same household. 

 

 

ARTICLE VII – ASSOCIATION MEETINGS 

 

SECTION 1. 

Association meetings are meetings of the general membership. Association meeting dates shall be identified in the Standing Rules of this Association. With the exception of the annual meeting, notice of any change in time or date of regularly scheduled meetings must be given in writing to the entire membership at least ten (10) days in advance. 

Whenever members are required or permitted to take any action at a meeting, a written notice of the meeting shall be given not less than ten (10) days nor more than ninety (90) days before the date of the meeting to each member who, on the record date for the notice of the meeting, is entitled to vote at such meeting. The written notice shall contain the place, date and time of the meeting and the general nature of the business that the board, at the time of the notice, intends to present for action by the members, but any proper matter may be presented at the meeting for action. 

Whenever a members’ meeting is adjourned to another time or place, notice need not be given of the adjourned meeting if the time and place thereof are announced at the meeting at which the adjournment is taken. No meeting may be adjourned for more than forty-five (45) days. At the adjourned meeting the Association may transact business which might have been transacted at the original meeting. 

 

SECTION 2. 

The association meeting in March [month] shall be the annual election meeting at which time officers shall be elected. At least thirty (30) days prior written notice of the annual election meeting must be given. 

 

SECTION 3. 

The year’s proposed program and budget, which includes all programs, projects, and expenditures, require approval by the membership. The year’s proposed programs and budget shall be presented to the association for approval at the first association meeting of the year. This Association shall not assume financial obligation in any one term of office that will be carried over into the succeeding term. All approved programs, projects and expenditures MUST be recorded in the association minutes, the legal record of this Association. (See: California State PTA Toolkit) 

 

SECTION 4. 

1. Special meetings may be called by the president. 

The president must call a special meeting upon the written request of three ( 3 ) [number] member(s) of the executive board. Special meetings requested by the executive board must be held within fourteen (14) days of receipt of the written request. 

Unit 1/2022 - 7 -

All association members must be notified of any special meetings at least ten (10) days prior to the meeting. Only business mentioned in the notice of a special meeting can be transacted at that meeting. 

1. Upon request in writing for a special meeting by five (5) percent or more of the members, the president shall, within twenty (20) days of receipt of such request, cause notice to be given to the members entitled to vote that a meeting will be held at a time fixed by the executive board, not less than thirty-five (35) nor more than ninety (90) days after the president’s receipt of the request. 
2. The notice shall contain the place, date and time of the meeting and the general nature of the business that the executive board, at the time of the notice, intends to present for action by the members and no other business may be transacted. 

SECTION 5. 

***a. This Association shall establish a quorum for the transaction of business in any meeting of this Association. 

**b. Fifteen ( 15 ) member(s) shall constitute a quorum. If this bylaw provision authorizes a quorum of less than one-third (1/3) of the voting power, then only those matters the general nature of which was contained in the notice of the meeting may be voted upon at such meeting.

 

SECTION 6. 

The privilege of making motions, debating, and voting shall be limited to members of the association who are present and whose dues are paid and who have been members of the Association for at least the previous thirty (30) days. 

 

SECTION 7. 

Voting by proxy is PROHIBITED. 

 

SECTION 8. 

Members of the association may participate in and act at any meeting of this Association via teleconferencing using equipment with which all association members participating in the meeting can communicate with each other at the same time. Participation in such meetings shall constitute attendance and presence in person at the meeting. Quorum shall be established by roll call and/or identification of individual members. 

 

 

ARTICLE VIII – EXECUTIVE BOARD 

 

SECTION 1. 

The executive board shall consist of officers of this Association, the chair of standing committees, the teacher representative and the principal of the school, or a representative appointed by the principal, all of whom shall be members of this Association. The principal of the school or designated representative and the teacher representative, although not elected officers, serve in an advisory capacity with full voting privileges. 

 

SECTION 2. 

The executive board is subject to the orders of this Association and none of its acts shall conflict with action taken by the Association. Members of the executive board shall: 

1. Transact necessary business between meetings of the Association and such other business as may be referred by the Association. 
2. Authorize the payment of Association bills within the limits of the budget adopted by the Association. Such action must be ratified at the next Association meeting and must be recorded in the Association minutes. 
3. Be responsible for keeping such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the Association, including specifically, the number of members, the dues collected from the members and the amount of dues remitted to the California State PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the California State PTA. 
4. Forward copies of the adopted budget to the council PTA. 
5. Be responsible for filling out and forwarding all necessary report forms required by the California State PTA for insurance, and for filing all tax returns and other forms required by government agencies. This includes employee reporting forms, if this Association pays employees; and independent contractor reporting forms, if this Association hires independent contractor(s). Copies of all government filings shall be submitted to the council PTA. 
6. Be responsible for audits of the financial records of the Association to be conducted at mid-year, at the end of each fiscal year, and at the resignation of any financial officer or authorized check signer. These audits must be reviewed by the executive board and considered, approved, and adopted by a vote of the general membership at an Association meeting. Copies of adopted audits shall be submitted to the council PTA. 
7. Appoint an auditor, to be ratified by the Association, at the September meeting. The auditor shall not be an officer of the Association or a member of the executive board. [For use by units that do not include an auditor among the elected officers in ARTICLE V, Section 2] Appoint an audit review committee, ratified by the Association, to review the required audits and review the financial records. The audit review committee shall be composed of the auditor and, at least, one other member of the unit, council, or district PTA. The majority of the audit review committee members may not be check signers. 

Audits may be conducted by an elected auditor, appointed auditor, or council/district [choose one] PTA. 

Alternatively, the board may authorize, subject to the ratification of the Association, that required audits be conducted by a qualified accountant (paid or volunteer). 

If the audit is conducted by a qualified accountant (paid or volunteer), the requirement of appointing an audit review committee does not apply. 

1. Appoint a member or members of the unit, ratified by the Association, who is/are not a check signer to review the monthly bank statements and reconciliation. 
2. Create committees as are deemed necessary to promote the purposes and to carry on the work of the Association, the California State PTA and the National PTA and approve a committee’s plan of work. 
3. Fill all vacancies in office, including that of president. 

 

SECTION 3. 

An Association member shall not serve as a voting member of this executive board while serving as a paid employee of or under contract to this Association. 

 

SECTION 4. 

The executive board shall meet at least once a month during the school year and a minimum of fourteen (14) days prior to Association meetings, unless otherwise ordered by the executive board. No later than the first month of the school year, the executive board shall schedule the day, week, and place for the monthly executive board meetings. (See: California State PTA Toolkit) 

 

SECTION 5. 

Special meetings of the executive board may be called by the president. The president must call a special meeting upon the written request of three ( 3 ) [number] member(s). Special meetings must be held within fourteen (14) days of receipt of a written request. All executive board members must be notified of special meetings at least seven (7) days prior to the meeting. Only business mentioned in the notice of a special meeting can be transacted at that meeting. 

 

SECTION 6. 

***a. This Association shall establish a quorum for the transaction of business in any meeting of member(s) shall constitute a quorum. 

 

SECTION 7. 

Voting by proxy is PROHIBITED. 

 

SECTION 8. 

Members of the executive board may participate in and act at any meeting of the executive board via teleconferencing using equipment with which all board members participating in the meeting can communicate with each other at the same time. Participation in such meetings shall constitute attendance and presence in person at the meeting. Quorum shall be established by roll call and/or identification of individual executive board members. 

 

ARTICLE IX – COUNCIL MEMBERSHIP 

 

SECTION 1. 

1. This Association shall be represented in meetings of the San Mateo-Foster City Council of Parent-Teacher-Student Associations by its president or alternate.

 

ARTICLE X – CHARTER PROCEDURE 

 

SECTION 1. 

Local PTAs shall be organized and chartered under the authority of the California State PTA in the geographic area in which this Association functions, in conformity with such rules and regulations, not in conflict with the National PTA Bylaws, as the California State PTA may in its Bylaws prescribe. The California State PTA shall issue to each local Association in its geographic area an appropriate charter evidencing the organization is in good standing. 

A local association in good standing is one which: 

1. Adheres to the purposes and basic policies of the National PTA and California State PTA; 
2. Remits the national portion of the dues through the California State PTA to reach the national office by dates designated by the National PTA; 
3. Has bylaws approved according to the procedures of the California State PTA; and 
4. Meets other criteria as may be prescribed by the California State PTA. 

SECTION 2. 

A local association in good standing in California is one which also: 

1. Pays dues to and actively supports all branches of the National PTA and California State PTA; b. Pays insurance premiums to the California State PTA; 
2. Is composed of not less than fifteen (15) members of whom at least three (3) shall serve in the offices of president, secretary, and treasurer, respectively; and 
3. Complies with the legal filing requirements of state and federal government agencies. SECTION 3. 

This Association shall receive a charter as a constituent organization of the National PTA: a. After its bylaws have been approved by the California State PTA parliamentarian; 

1. After the California State PTA office has received the “Application for Acceptance As A Unit of the California State PTA” with the charter membership dues; 
2. After an application for an Employer Identification Number (EIN) as a “subordinate” (constituent organization) (exempt letter dated November 18, 1943) under the name “PTA California Congress of Parents, Teachers, and Students, Inc.,” has been submitted to the Internal Revenue Service; and 
3. Upon a majority vote of the California State PTA Board of Managers. 

SECTION 4. 

The charter of this Association shall be subject to withdrawal and the status of such organization as a PTA/PTSA shall be subject to termination by a two-thirds (2/3) vote of the California State PTA Board of Managers, in the manner and under the circumstances provided in the bylaws of the California State PTA. 

 

SECTION 5. 

This Association is obligated, upon withdrawal of its charter by the California State PTA: a. To surrender all of its books and records and all of its assets and property to the California State PTA or to another PTA or PTSA selected by the California State PTA that is organized under the authority of the California State PTA; 

1. To cease and desist from further use of any name that implies or connotes association with the National PTA or the California State PTA or status as a constituent organization of the National PTA; and 
2. To carry out promptly, under the supervision and direction of the California State PTA, all proceedings necessary or desirable for the purpose of dissolving this Association. 

SECTION 6. 

Upon the withdrawal of this Association’s charter, the California State PTA shall have the right to collect and transfer any funds, including funds deposited by this Association with a financial institution, over which this Association or its officers have or had signature authority or control. (See: California State PTA Toolkit.) 

 

SECTION 7. 

Each association shall, upon withdrawal of its charter by the California State PTA immediately cease and desist from any further use of this Association’s Internal Revenue Service Employer Identification Number (EIN) as a constituent organization under the group exemption number issued to the California State PTA. 

 

SECTION 8. 

THE COUNCIL AND DISTRICT SHALL BE CONSULTED AT LEAST SIXTY (60) DAYS PRIOR TO ANY VOTE BEING TAKEN TO DISBAND THIS ASSOCIATION. (See: California State PTA Toolkit) 

 

 

ARTICLE XI – RELATIONSHIP WITH NATIONAL PTA AND CALIFORNIA STATE PTA 

 

SECTION 1. 

The bylaws of this Association shall not conflict with the bylaws of the National PTA and the California State PTA. These bylaws shall be approved by the California State PTA parliamentarian when this Association is organized and when there is a change in its association status. 

 

SECTION 2. 

This Association shall include in its bylaws provisions corresponding to the provisions of the bylaws of the California State PTA identified by a triple star. 

 

SECTION 3. 

The California State PTA Toolkit published by the California State PTA contains policy statements of the PTA not found in the bylaws or standing rules. As a local association of the California State PTA, this Association is obligated to follow those policy statements. 

 

***ARTICLE XII – ARTICLES OF ORGANIZATION 

The “Articles of Organization” of this Association comprise these bylaws, as from time to time amended, and the “Articles of Association,” if any. In the absence of separate Articles of Association, these bylaws shall be deemed to be the Articles of Association. In the event of any conflict between these bylaws and the Articles of Association, these bylaws shall govern. 

 

 

ARTICLE XIII – IDENTIFICATION NUMBERS AND FISCAL YEAR 

 

SECTION 1. 

The California State PTA Identification (ID) Number for this Association is 

2216

 

SECTION 2. 

The National PTA Identification (ID) Number for this Association is 

00008478 

 

SECTION 3. 

The Internal Revenue Service Employer Identification Number (EIN) for this Association is 9 4 - 6 1 8 4 8 9 9. 

 

SECTION 4. 

The entity number for this Association assigned by the Franchise Tax Board (FTB), is 

8020198

 

SECTION 5. 

The charitable trust number for this Association, as assigned by the California State Office of the Attorney General, is CT0181411

 

 

SECTION 6. 

The fiscal year of this Association shall begin July 1 and end June 30. Once a fiscal year has been established and on file with the Internal Revenue Service, consult the California State PTA treasurer for the procedure required to change the fiscal year.) 

 

 

***ARTICLE XIV – PARLIAMENTARY AUTHORITY 

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the National PTA and this Association in all cases in which they are applicable and in which they are not in conflict with these bylaws, the bylaws of the California State PTA and the National PTA, and the California Nonprofit Corporation Law. 

 

 

ARTICLE XV – AMENDMENTS 

 

SECTION 1. 

Bylaws for this Association shall be reviewed annually and updated at least every five (5) years by the bylaws committee of this Association. 

 

SECTION 2. 

Before adoption, all proposed amendments accompanied by the bylaws shall be submitted through channels to the California State PTA parliamentarian for approval. The bylaws must also be approved by the California State PTA parliamentarian when there is a change of status (e.g., PTA changing to PTSA or when combining/dividing). 

 

SECTION 3. 

After the California State PTA parliamentarian has approved and signed the amended bylaws, the process of adoption by this Association must be completed. This Association shall by a two-thirds (2/3) vote of the members present adopt amended bylaws at any association meeting provided written notice of the meeting was given at least thirty (30) days prior to the date of the meeting to each member who, on the record date for the notice of the meeting, is entitled to vote at such meeting. (Note: If notice is provided by mail and the notice is not mailed by first-class, registered, or certified mail, such notice shall be given not less than twenty (20) days before the meeting.) The notice shall contain the place, date and time of the meeting and the general nature of the business that the board, at the time of the notice, intends to present for action by the members, but any proper matter may be presented at the meeting for action. 

 

SECTION 4. 

The adoption of an amendment to any provision of the bylaws of the California State PTA identified by a triple star (***) shall serve automatically and without the requirement of further action by this Association to amend correspondingly the bylaws of this Association. Notwithstanding the automatic character of the amending process, this Association shall promptly incorporate such amendments in its bylaws. 

 

SECTION 5. 

The adoption of an amendment to any provision of the bylaws required by California Corporations Code and identified by a double star (**) by the California State PTA shall serve automatically and without the requirement of further action by this Association to amend correspondingly the bylaws of this Association. Notwithstanding the automatic character of the amending process, this association shall promptly incorporate such amendments in its bylaws. 

 

SIGNATURES 

BYLAWS OF: Parkside Montessori PTA  (Full Legal Name of Association), 

San Mateo-Foster City Council of PTAs Seventeenth District PTA 

 

APPROVED BY: 

California State PTA Parliamentarian Date 

 

ADOPTED BY THE ASSOCIATION: 

January 24, 2023

Association Secretary Date of Adoption by the Association Association President 

 

 

STANDING RULES 

1. Bylaws – At the beginning of the term of office, each member of the executive board shall be given a copy of these bylaws and shall be responsible for making a thorough study of them. A copy of these bylaws shall be made available to any member of this Association upon request. 
2. Membership List – The membership list/directory of this Association shall be for the exclusive use of the organization and shall not be available for distribution or purchase by any other organization or commercial entity. 
3. Board Roster – The president shall prepare the list of association officers and chairs required for directory data and submit as directed by the council / district [choose one]. The deadline for directory data to the council / district [choose one] is April 15 [council deadline if in council, district deadline if out-of-council]. 
4. Annual Report – The president / historian [choose one] shall be responsible for the preparation of the association’s Annual Historian Report of volunteer hours required by the California State PTA. 
5. Vice Presidents – The executive vice president / first vice president [choose one] shall serve as the primary aide to the president and perform the duties of the president in the absence or disability of that officer to act. 

The additional vice president(s) shall act as aide(s) to the president and executive vice president and shall, in their designated order, perform the duties of the president and executive vice president in the absence or disability of that officer to act. 

The first vice president shall serve as Communications . The second vice president shall serve as Revenue and Strategy . The third vice president shall serve as Community Development . The fourth vice president shall serve as Membership . The fifth vice president shall serve as . The sixth vice president shall serve as . 

6. **Association Meeting Dates – Association meetings are meetings of the general membership and shall be held on the fourth Tuesday [insert week and day in the month, e.g., second Tuesday] of August , September , November , 

January , February , March ,May, and June of the school year unless 

otherwise ordered by the Association or the executive board. 

7. **Association Meeting Agenda – At least fourteen (14) days notice, in writing, must be given to the president in order to have an item of business or an announcement placed on the association meeting agenda. (This allows the president time to prepare the agenda and provide written notice to the members at least ten (10) days prior to the meeting). 
8. Association Meeting Business Items – When a recommendation for an item of business or an announcement that has not had prior consideration by the executive board is brought to an association meeting, it shall be referred to a committee and/or the executive board for study. 
9. Approving Material for Association Meetings – Any non-PTA material to be distributed at an association meeting must be approved by the executive board prior to the meeting. 
10. Executive Board Meeting Date – Executive board meetings shall be held on the first Thursday [insert week and day in the month, e.g., second Tuesday] of each month during the school year. 
11. Executive Board Meeting Agenda – At least twenty-four (24) hours notice, in writing, must be given to the president in order to have an item of business or an announcement placed on the executive board meeting agenda. 
12. Authorization for Expenditures – The executive board shall perform the duties and responsibilities prescribed in the California State PTA Toolkit. It is authorized to pay bills for budgeted expenditures and other unbudgeted association bills not to exceed a cumulative total of five hundred dollars ($ 500.00 ) between meetings of this Association. Ratification for payment of these bills must occur at the next association meeting and must be recorded in the association minutes. 
13. Procedure Records – Each officer and chair shall be responsible for keeping a procedure book and/or digital records to pass on to the incoming officer or chair at the end of the term of office. 
14. ***Committees – The executive board may establish committees as required to carry on the work of this Association, the California State PTA, and the National PTA. The quorum for a committee meeting shall be a majority of its members present at the committee meeting, all of whom must be members of the Association. 
15. Members of committees may participate in and act at any meeting of the committee via teleconferencing using equipment with which all committee members participating in the meeting can communicate with each other at the same time. Participation in such meetings shall constitute attendance and presence in person at the meeting. Quorum shall be established by roll call and/or identification of individual committee members. 
16. Committee Chairs – The president shall appoint each chair of a committee and may appoint an assistant to any of the chairs, subject to the ratification of the executive board. All committees shall follow the rules and procedures prescribed in the California State PTA Toolkit. 

The term of office for a chair shall be one year. A chair may serve an additional term if appointed by the president, approved by the executive board, and ratified by the association. No chair shall be eligible to be appointed to the same committee position for more than two consecutive terms. 

17. Standing Committees – The standing committees of this Association include [list all committees that function all year]
18. Council Assessment – This Association shall pay an annual assessment fee of one hundred twenty-five dollar(s) and cents ($ 125.00 ) to the San Mateo-Foster City Council by November 1 [insert council deadline]. Such assessment shall be voted on by units in the council at the first council association meeting each year. 

NOTE: Standing Rules may be adopted by a majority vote of the members present at any Association meeting. Amendments to Standing Rules require a two-thirds (2/3) vote of the members present without prior written notice, and a majority vote of the members present with such notice. Standing Rules should be procedural rather than parliamentary and may not conflict with or supersede the bylaws. 

Jan 24, 2023

Adopted by executive board on

Secretary’s signature 

March 1, 2023